1. PAYMENTS AND CANCELLATIONS . Exhibitor’s full and timely compliance with the payment schedule set forth is of the essence. NATPE will honor Exhibitor’s request for cancellation only if in writing and will refund monies paid by Exhibitor to NATPE at the time of NATPE ’s receipt of such cancellation request received on or before November 9, 2012. In the event of cancellation, NATPE will retain a $1,000 administration fee. No refund after November 9, 2012. If contract is received after November 9, 2012 and space is cancelled, there will be no refund.
2. ELIGIBILITY: ASSIGNMENT OF SPA CE. NATPE shall have the sole right to determine the eligibility of any Exhibitor, conference attendee, exhibition or material for inclusion at the Conference, in accordance with its rules and regulations. Exhibitor acknowledges that, while NATPE will attempt to comply with all exhibitor’s preferences, the location and dimensions of Exhibitor’s exhibit space shall be determined by NATPE in its sole good faith discretion, and such space shall be assigned on an “as available” basis.
3. DELIVERY/SET-UP/EXHIBITION/TEAR-DOWN . Hours and dates for access to the Fontainebleau Resort and for delivery, set-up, exhibition and tear-down shall be specified by NATPE . Exhibitor shall be liable for all storage and handling charges resulting from failure to remove exhibit material as and when required. NATPE will provide Exhibitor with a more open detailed schedule with respect to delivery, set-up, exhibition and tear-down prior to the start of the Conference.
4. LIMITATION OF LIABILITY. Exhibitor hereby expressly releases NATPE and its consultants, agents, directors, employees, licensees and assigns from any claims for the loss, theft, or damage to Exhibitor’s property arising out of the Conference, including loss, theft or damage arising out of the negligence of NATPE or its consultants, agents, directors, employees, licensees and assigns. In no event shall NATPE or its consultants, agents, directors, employees, licensees or assigns be liable to Exhibitor for any consequential commercial damages arising out of any aspect of this Agreement or the Conference. Exhibitor acknowledges that NATPE , its consultants, agents, directors, employees, licensees and assigns, and the operators of the Fontainebleau Resort, (collectively, “Operator”), do not maintain insurance covering Exhibitor’s property and that it is the sole responsibility of Exhibitor to obtain business interruption and property damage insurance covering such losses by Exhibitor.
5. SECURITY. NATPE will retain a qualified protection agency to provide security services in the exhibition areas of the Fontainebleau Resort during the Conference. NATPE assumes no liability or other responsibility in connection with the provision of security services by such protection agency or any services furnished by Operator or any third party.
6. DEFAULT IN OCCUPANCY. Failure by Exhibitor to occupy its exhibition space shall not relieve Exhibitor of its obligations hereunder. If such space is not occupied by the time set for completion of installation of exhibits, such space may be occupied and/or used by NATPE for such purposes as it may deem advisable.
7. SUB-LEASING/SHARING . Exhibitor shall not sublet, assign or share its exhibit space or any portion thereof without the prior written approval of NATPE , which it may withhold in its sole discretion.
8. EXHIBITOR’S RESPONSIBILITY. Exhibitor assumes entire responsibility for and hereby agrees to protect, indemnify, defend and save NATPE and Operator and their respective consultants, agents, directors, employees, licensees and assigns harmless from and against all claims, losses and damages to persons or property governmental charges of fines and attorney’s fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy, or the use of the Fontainebleau Resort or part thereof negligently or otherwise, excluding any such liability caused by the sole negligence of Operator or its employees and agents.
9. DISPLAY SPECIFICATIONS AND ACTIVITIES. No pipe and drape is allowed. All in-line exhibit spaces must be enclosed on three sides with 8’ walls. All wall surfaces that face the aisles and are exposed to view must enhance Exhibitor’s display and shall not be unsightly. Signs or displays used by the Exhibitor must not exceed 8
